Everything You Need to Manage Exceptional Events.

How competitions work, step by step

1. Step 1

   Create categories, stages & criteria

   One event can hold many competition categories. Choose Single Stage (straight to the Final) or Multi Stage such as Qualification → Semi Final → Final, then set weighted criteria that add up to 100%.

   • Number of competitors advancing per stage
   • Next stage: fresh scores or cumulative
   • Tie-break rule set in advance

   Competitions

   Competition Categories

   + Add category

   Scoring

   Barber Fade

   Multi Stage · 3 judges · 24 competitors

   Draft

   Bridal Makeup

   Single Stage · 3 judges · 16 competitors

   Results published

   Hair Coloring

   Multi Stage · 5 judges · 24 competitors

   Stages · Barber Fade

   #	Stage	Scoring	Advance	Status
   1	Qualification	Fresh scores	Top 12	Finished
   2	Semi Final	Fresh scores	Top 6	Scoring
   3	Final	Cumulative	Winners 1–3	Draft

   Qualified competitors move to the next stage automatically.

   Scoring criteria Total 100%

   Technique30% · 0–100

   Neatness & Finish25% · 0–100

   Creativity20% · 0–100

   Theme15% · 0–100

   Time10% · 0–100

   Tie-break: highest Technique score, then Neatness.

   ILLUSTRATION · SIMULATED DATA

2. Step 2

   Competitors join automatically from registration

   Anyone who buys a ticket package that includes the competition is added to the competitor list with an automatic number (e.g. BF-001). Payment and check-in status sit in the same table — nothing is typed twice.

   • Competitor numbers with a category prefix
   • Status: competing, qualified, eliminated, winner
   • Export the competitor list

   Barber Fade

   Competitors

   Export CSV

   Auto-sync Competitors are added automatically from ticket packages that include the competition — no re-typing.

   No.	Competitor	Package	Payment	Check-in	Status
   BF-001	A Adam Rivera	Competition + Workshop	Paid	✓ 08:43	Competing
   BF-002	L Lena Hart	Competition entry	Paid	✓ 08:46	Competing
   BF-003	M Marco Diaz	Competition entry	Paid	✓ 08:49	Qualified
   BF-004	Y Yuki Tanaka	Competition + Workshop	Paid	✓ 08:52	Qualified
   BF-005	O Omar Haddad	Competition entry	Paid	✓ 08:55	Eliminated
   BF-006	S Sara Novak	Competition entry	Paid	✓ 08:58	Competing
   BF-007	R Ravi Kumar	Competition entry	Pending	—	Registered

   ILLUSTRATION · SIMULATED DATA

3. Step 3

   Invite judges with private links

   Each judge receives a private link you can send by WhatsApp and open on any phone — no account or app needed. Judges are assigned per stage and can be replaced, with the reason recorded.

   • Re-issuing a link disables the old one instantly
   • Judge replacements are kept in the audit log
   • See each judge’s scoring progress

   Judges & Scoring

   Judge Invitation Links

   D

   Daniel Brooks

   Judge 1 · Barber Fade

   Private link

   bhc.co.id/judge/••••a91f

   Copy linkSend via WhatsApp

   Stages: Qualification · Semi Final · Final

   18 / 24 scored

   H

   Hana Sato

   Judge 2 · Barber Fade

   Private link

   bhc.co.id/judge/••••4c2e

   Copy linkSend via WhatsApp

   Stages: Qualification · Semi Final · Final

   24 / 24 locked

   V

   Victor Mendes

   Judge 3 · Barber Fade

   Private link

   bhc.co.id/judge/••••7d0b

   Copy linkSend via WhatsApp

   Stages: Qualification · Semi Final · Final

   9 / 24 scored

   Replace a judge

   Replacement judge

   Grace Kim

   Reason (saved in the audit log)

   Original judge unavailable for the Final

   Replace judge

   Audit log

   Time	Activity
   09:14	Hana Sato locked 24 score sheets
   09:20	Link re-issued for Judge 3 — old link disabled
   10:02	Correction BF-005 · Theme 70 → 75 · reason saved
   10:15	Semi Final set to LIVE on the public page

   ILLUSTRATION · SIMULATED DATA

4. Step 4

   Judges score on their phones

   Judges see the competitor number, score each criterion, and the weighted total is calculated automatically. Scores can be saved as a draft, then locked when final. Locked scores cannot be changed by the judge.

   • Automatic weighted total per criterion
   • Save a draft or lock the score
   • Corrections only by the organizer, with a reason

   Judge 2 · Barber Fade · Semi Final

   Scoring

   7 / 12

   BF-007

   Competitor BF-007

   Names are hidden from judges

   Technique30% · 0–100

   86

   Neatness & Finish25% · 0–100

   80

   Creativity20% · 0–100

   90

   Theme15% · 0–100

   75

   Time10% · 0–100

   95

   Weighted total84.55

   Save draftLock score

   Locked scores can only be corrected by the organizer, with a reason.

   ILLUSTRATION · SIMULATED DATA

5. Step 5

   Automatic score recap & ranking

   The dashboard combines every judge’s scores, averages them, ranks competitors and marks who advances. Once a stage is finalized, qualified competitors move to the next stage automatically.

   • Average of locked scores
   • Qualified / eliminated markers
   • Every correction saved with its reason

   Semi Final · Barber Fade

   Score Recap & Ranking

   PDF Finalize stage

   36 / 36Score sheets locked

   3Judges

   Top 6Advance to Final

   ● LIVEPublic visibility

   Rank	Competitor	Judge 1	Judge 2	Judge 3	Average	Result
   #1	BF-004	88.40	87.90	89.10	88.47	Qualified
   #2	BF-003	86.20	88.00	85.70	86.63	Qualified
   #3	BF-012	85.10	84.60	86.30	85.33	Qualified
   #4	BF-007	84.55	83.90	85.00	84.48	Qualified
   #5	BF-009	82.30	83.10	81.40	82.27	Qualified
   #6	BF-001	81.75	80.20	82.90	81.62	Qualified
   #7	BF-006	79.80	81.00	78.50	79.77	Eliminated
   #8	BF-002	78.25	77.60	79.10	78.32	Eliminated

   Average of locked weighted totals · tie-break by Technique · every correction stays in the audit log.

   ILLUSTRATION · SIMULATED DATA

6. Step 6

   Results go live on a public page

   Competitors and the audience open the results page on their phones. The organizer controls what they see: hidden, Live during scoring, Final when the stage ends, or Official once results are announced.

   • Podium & leaderboard
   • Updates automatically while Live
   • Simulation mode for rehearsals, clearly marked

   bhc.co.id/battle/grand-style-2027● LIVE

   Barber Fade — Final

   Grand Style Championship 2027 · updates automatically

   003BF-003

   2

   004BF-004

   1

   012BF-012

   3

   Rank	Competitor	Score
   #1	BF-004	89.12
   #2	BF-003	87.64
   #3	BF-012	86.05
   #4	BF-007	84.90
   #5	BF-009	83.21
   #6	BF-001	82.37

   Marked “Official” once the organizer publishes the final result.

   ILLUSTRATION · SIMULATED DATA